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Six Reasons Why Your Business Should be Using Online Accounting Software

It's often said that free cash flow is the lifeblood of any business. In order to ensure that business runs smoothly, business owners have to see to it that their accounting and bookkeeping methods are up to scratch.

Related reading: Bookkeepers of the Future

However, these duties are time-consuming and can take a significant portion of your time. The good news is that technology has made it easier and more convenient to track finances and keep records. With online accounting software, businesses can securely store their data.

Free e-book: The Best Cloud-Based Accounting Software for Small Businesses

Ready to make the transition to cloud-based accounting software or need bookkeeping support?

Here are some reasons why your business should use online accounting software.

Accounting efficiency and accuracy

Business owners who are busy trying to grow their businesses can find it overwhelming to handle the large volume of transactions, including receipts and events related to revenue and expenses. With cloud-based accounting software, it is easier to find the right tool, run reports, and keep important accounting data in the system. Provided accurate information is entered into the system regularly, the risk of encountering costly accounting errors is significantly lowered. Lastly, cloud-based software is hosted online, eliminating the need to purchase and install a program to your computer. This makes it easy for employees to access the system and log into the account. Depending on your circumstances, an online accounting system means that you may not have to employ an IT team to help with maintenance.

Generally, spreadsheets can be used for preliminary budgeting and planning. However, as operations expand, spreadsheets and paperwork tend to get out of hand. Spreadsheets can also get lost easily, are difficult to navigate, and allow only one person to keep track of changes at a time.

Real-time data on your company's financial health

Every business owner would want to know the financial position of their business. Online accounting software connects to your bank account. Provided you update information regularly, you will be able to track sales, inventory, and expenses in real-time. By accessing key data points such as budget status, profit, loss, expenses and tax summaries, you will not only have an accurate picture of how your business is performing but will also easily identify where issues are coming from. This makes it possible to make the necessary changes and run your business in a manner that delivers profits and growth.

Automated invoicing

Cash management features are a priority for every business owner. This is why it is important to consider modernizing your invoicing process by integrating it with your accounting system. With an integrated system, the need to duplicate invoices into the accounting system while bookkeeping is eliminated. This effectively helps to improve your cash flow.

Related reading: The Importance of Cash Flow

An online accounting system allows you to put your invoicing on auto-pilot to handle recurring transactions and send automated invoice reminders for easy collection of cash owed to you. This not only helps you save time but also lets you view real-time data and track inventory, sales, and expenses.

[icon name="cloud-download" class="" unprefixed_class=""] Related resource: Focused Energy’s Cash Flow Template


One of the main goals of any business is to grow in terms of both revenue and market share. However, growth brings new challenges that businesses have to find ways of surmounting. In terms of accounting, the business should put in place measures to ensure the efficient handling of the increasing number of transactions and receipts. An online accounting system is scalable, meaning that it will meet your needs today and still expand to accommodate your needs in future. Most software will provide functionality for small businesses and still offer more sophisticated reporting options as you scale your operations.


Another valuable benefit of cloud-based accounting software is the ability to access your ledgers and reports from any location. As a business owner, you will be able to log in from any location, on any device, and at any time. Remote access allows you to create partnerships with third-parties for better management of your finances. The good news is that this kind of collaboration can take place without letting other people have access to your bank account.

Online accounting software is the future

In short, choosing cloud-based accounting software is one of the best decisions you can make for your business. It will enhance your processes and improve your chances of success. In addition to these benefits, online accounting software makes for an affordable way to manage accounts. Focused Energy specializes in helping businesses to manage transactional accounting.

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